Cullinan Diamond Mine is situated in the town of Cullinan, 30km east of Pretoria. The Mine is using mechanised trackless block-cave mining.
Document Control Officer
The successful candidate will be responsible for the management of legal documentation and the correct filing thereof.
Tasks and responsibilities: • Develop and maintain an accurate management system of HSE documentation, document audit trail and database • Control the updating of the HSE department’s forms, policies and procedures, etc • Implement and maintain a proper archiving system for HSE documentation • Undertake administration and recordkeeping of legal appointments for Cullinan Diamond Mine • Perform general administration work • Compile HSE month-end statistical reports and submit to authorities • Maintain safety and housekeeping standards and ensure adherence to Safety, Security, HSE and Company policies, procedures and legal requirements • Ensure ISO14001 and OHSAS18001 requirements regarding document management are adhered to • Assist with major audits and inspection coordination • Manage file and document deposits on the Company’s SharePoint.
Minimum requirements: • A Grade 12 • A National Certificate: Office Administration • 3 years’ office administration experience • Proven computer literacy in the MS Office Suite (intermediate level) • A valid driver’s licence.
Advantageous: • Knowledge of ISO14001 and OHSAS18001 standards • 2-3 years’ document control experience • Advanced level in Word and Excel.
Other skills/competencies: • The ability to communicate in English (written and verbal) • Attention to detail • Initiating action • Problem-solving skills. (Ref. CUL317)
Cullinan Diamond Mine is an equal opportunity employer. Preference will be given to suitable candidates from the designated groups in line with the Company’s Employment Equity Policy and Plan. Pre-screening, profile testing, assessments, medical and security clearance form part of the recruitment and selection process. Shortlisted candidates will be required to attend a panel interview. Employment of the successful candidate is subject to the aforementioned criteria. Preference will be given to candidates who reside within our host labour sending areas (proof of residence may be requested).
Please complete an application form (available on http://www.petradiamonds.com/careers/current-vacancies), and forward this, together with your CV, qualifications and ID to firstname.lastname@example.org or fax: 086 659 1334 by 17 April 2018. Please note that incomplete application forms and documentation will not be considered. If you have not heard from us within 30 days of the closing date, please regard your application as unsuccessful. Correspondence will be limited to short-listed candidates only. Petra Diamonds reserves the right not to fill this position.
Please note that Petra Diamonds does not at any time require any form of payment for recruitment purposes. If you are approached in this regard, you should report the incident immediately via one of the following hotlines: Toll Free: +27 31 571 5573; Free fax: +27 31 560-7395; E-mail: email@example.com; Free Post: KZ 138, Umhlanga Rocks, 4320; Website: www.tip-offs.com